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State of Idaho Web Site

 


Forms


Forms from the agencies listed below are the most frequently requested. If you know which agency administers the form you want and the agency is listed below, click on it's name. If the agency is not listed below, you may find it listed on another page on this site. Check the menu bar to the left to find pages devoted to specific business topics.

Bureau of Occupational Licenses
Idaho Department of Insurance

Idaho Department of Labor
Idaho Industrial Commission
Idaho Secretary of State
Idaho State Tax Commission
Bureau of Citizenship and Immigration Services
Internal Revenue Service
Idaho Transportation Department
Social Security Administration

To find specific forms that may apply to your business, visit the Business Wizard. By answering the five questions in the Wizard, you will be given a Checklist of the most important forms you need and contact information for the appropriate agency.

If you have visited the Business Wizard and still cannot find the form you are seeking, send us an e-mail. We will attempt to locate it for you. 

Some of the forms referenced on this page and in the Business Wizard are PDF files. Therefore, you will need Adobe Acrobat software to access them. The software is free and can be downloaded by clicking the icon to the right.



link to Bureau of Occupational LicensesBureau of Occupational Licenses

The Bureau of Occupational Licenses Web site located at https://secure.ibol.idaho.gov/IBOL/Home.aspx includes information on the licensing application process, the complaint process, and access to the necessary forms for each professional board that has contracted with the Bureau for licensing services. 

Not all professional boards contract with BOL, such as the Board of Medicine or CPAs. To find contact information and forms for those agencies, visit http://www.accessidaho.org/business/licensing.html.

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Idaho Department of Insurance

The Department licenses insurance agents and third party insurance producers, as well as certifying fire marshals and licensing fire sprinkler installers, fireworks wholesalers, and bail bond agents. The department's Web site is located at http://www.doi.idaho.gov.


Idaho Department of Labor

 Idaho Business Registration Form  (IBR-1):
This joint registration form is provided by Idaho Department of Labor, Idaho State Tax Commission and Idaho Industrial Commission. Idaho employers and businesses that make retail sales submit the form to apply for an Idaho withholding account, register unemployment insurance accounts, and apply for sales and use tax accounts. The information from the form is used to determine reporting requirements for various taxes and insurance programs in Idaho, including unemployment insurance and workers' compensation insurance.

An on-line version of IBR-1 may be completed and submitted electronically at https://labor.idaho.gov/applications/ibrs/ibr.aspx.. 

Quarterly Payroll Reports
Once registered for unemployment insurance coverage, an employer must make quarterly reports and payments. During the last week of each quarter Idaho Department of Labor mails report forms to all known covered employers. 

New Hire Reporting
All Idaho employers are required to report newly hired employees and those who are rehired after an absence of 12 months or more to the Department of Labor within 20 days of the date of hire. This reporting is part of the national effort to reform welfare. IDOL consolidates employer reports into a statewide directory of new hires, which is then used to locate parents who fail to pay child support. For information on New Hire reporting, visit https://labor.idaho.gov/applications/newhire/.

Farm Labor Contractor Forms: Farm labor contractors must be licensed and bonded.  Information about the licensing process and the needed forms can be found at http://labor.idaho.gov/dnn/LaborLaws/tabid/667/Default.aspx. Farm labor contractors must also comply with federal labor laws administered by the U.S. Department of Labor. For information, visit the Employer Issues page on this Web site.

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link to ID Industrial CommissionIdaho Industrial Commission

Numerous forms, applications, and publications related to workers compensation issues and rehabilitation of injured workers can be found on the Commission's Web site at http://www.iic.idaho.gov/forms/forms.htm. For information about worker's compensation insurance, visit the Insurance section of this Web site.

 


link to ID Secretary of StateIdaho Secretary of State

Several types of forms are available on-line from the Secretary of State's office. Among them are:

  • Business Entity forms (partnership, corporation, etc.) to register your business entity type
  • Assumed Business Name forms ("Doing Business As" forms) to register your business name
  • Trademark and Service mark forms (for registration in Idaho only)
  • Notary Public forms
  • UCC/Lien forms

Links to federal and international trademark sites can also be found on the site.

To find a form, visit the department's Web site at http://www.sos.idaho.gov or call them at (208) 334-2300. For information on choosing and registering your business entity form or your business name, visit the Legal Structure/DBA section of this Web site.

To find out if another business in Idaho is currently using the name you plan to use, you can make an on-line search at http://www.accessidaho.org/public/sos/corp/search.html. It may be legal to use the same name as another business, depending on your entity type, but it may not be in your best interests, particularly if the other business has a less than stellar reputation.  

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Idaho State Tax Commissionlink to ID State Tax Commission


   Bureau of Citizenship and Immigration Service

The form most commonly used by employers is the Employment Eligibility Verification Form, I-9. For information about the I-9 visit http://www.uscis.gov/files/nativedocuments/m-274.pdf. To download Form I-9, visit http://www.uscis.gov/files/form/i-9.pdf.

All employees must complete an I-9 during their first day of employment.  Employers have until the end of the third day of employment to complete their portion of the form. The forms are kept in the company's personnel files; they are not mailed. It is extremely important that you have a completed I-9 for every employee. If an inspector comes to your office and you do not have the forms on file, you could be fined for each missing form.

It is important to note that Sole Proprietors, Partners, and some LLCs are required to maintain a completed Form I-9 for the owners, as well as for their employees. For more information about employee issues, visit the Employer Issues section of this Web site.

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Internal Revenue Service

Many forms are available from the IRS, including tax reporting forms, withholding forms, tax filing forms, self-employment tax forms, and more. 

One of the most requested forms is SS-4, Application for Employer Identification Number. You may need to obtain an Employer Identification Number (EIN), also called a tax identification number, if you have employees or do business with corporations and government agencies. Your bank may also require you to have an EIN before you can open an account, even if you have no employees.  (Social Security numbers are no longer used for business identification purposes.) 

You can find information about form SS-4, Application for Employer Identification Number, on the Internal Revenue Service Web site at http://www.irs.gov/businesses/small/article/0,,id=98350,00.html. You can apply for an EIN by phone, fax, or mail. There is no cost and the process is quick and easy.

For information about the most frequently requested Federal tax forms, visit the Taxes section of this Web site.

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Idaho Transportation Department

Find forms for the following business activities at http://www.itd.idaho.gov/forms.htm:

  • Motor vehicle services and driver's licenses 

  • Motor carrier permits and commercial driver's licenses 

  • New and used auto sales licenses

  • Motorized boat and dealer licenses 

  • Pilot's licenses 

  • Airplane registration and sales licenses

  • Forms to request the placement of signs in highway right-of-ways 


Social Security Administration

Find forms you or your employees may need to apply for Social Security disability, report a name change or change of address, obtain a record of earnings, and more, at http://www.ssa.gov/online/.

 



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